Formatting and Submitting Tables and Illustrations
• Failure to follow these instructions may cause significant delays in the production process. If you have any questions or need assistance, please call Air University Press’s illustrators at commercial 334-953-3041 / DSN 493-3041 or commercial 334-953-3042 / DSN 493-3042.
• When you submit your illustrations (graphs, charts, photos, maps, artwork, etc.), you must submit an AU Press illustrations log in appendix C of AU1 with all relevant information about each illustration. You can download the log from the instructions for authors on the AU Press website. You can put the illustrations log on the same CD as your graphics files.
• Submit high-resolution digital images or original images such as photos, maps, or figures (line art). We will return original images to you. Note that GIF and BMT files are not normally acceptable for printing because of their low resolution.
• If you scan your own images, please keep the following principles in mind. To ensure that the file contains enough data to reproduce accurately,use high-end black-and-white or color calibrated scanning equipment. Scan all images (color and grayscale) at a resolution between 266 and 300 pixels per inch, based on an input-to-output (I/O) size ratio of 1 to 1. All enlargements or reductions applied to images should adjust the pixels proportionately. For example, a 3-by-5-inch original photograph to be printed at 3-by-5 inches (I/O ratio of one to one) should be scanned at 266 to 300 pixels per inch. The same size photo to be printed at 6-by-10 inches (I/O ratio of one to two) should be scanned at 532 to 600 pixels per inch. Save your images either as uncompressed TIFF (tagged image file format), native Photoshop file format (.psd), or EPS (encapsulated postscript) files. JPEG files may be submitted, provided they are saved at the highest-quality setting.
• Images scanned at lower resolutions and then forced or pushed to a higher resolution to meet printing standards become blurry. This happens, for example, if you change an image at 150 pixels per inch to 300 pixels per inch in your image-editing program. Instead, you should rescan the image at the target resolution of 300 pixels per inch. Although you can reduce digital images to a desired resolution, you should never try to increase them to a higher resolution to meet printing standards.
• Do not import images into another document such as Microsoft Word for submission. Submit images as individual files only.
• Scan all line art as bit map images with a resolution of between 1,200 and 2,540 pixels per inch, based on an I/O ratio of 1 to 1. Enlargements and reductions are similarly proportional. Save the images either as uncompressed TIFF, native Photoshop file format, or EPS files.
• Please send us a current photo of you for the “About the Author” section and the back cover of your book. More than one pose is permissible. The photo for “About the Author” should be black and white; the one for the back cover should be color. We will return all original photographs to you after we have processed them.
• Tables should be numbered consecutively throughout the manuscript (e.g., Table 1, Table 2, etc.) and embedded in the text file below their captions. If a credit line is needed, place it below the table.
Table 2. Bomb strikes during the Battle of the Bismarck Sea [place the caption above the table] Reprinted from Air Evaluation Board, Southwest Pacific Area, “Battle of the Bismarck Sea and Development of Masthead Attacks,” 1 July 1945, 47, Air Force Historical Research Agency, Maxwell AFB, AL. [place credit line below the table]
See 1.62 of part 1 of AU-1, for information about formatting tables.
• All illustrations—figures, charts, photos, maps, and the like—should be submitted as separate files (one illustration per file), not embedded in the manuscript. Number the illustrations consecutively throughout the manuscript and include the illustration number in the title of the file (e.g., Figure1.psd).Indicate the placement of each illustration by including its number and caption in the text (e.g., following the paragraph in which you refer to the illustration). For example,
Figure 9. Cutaway view of the B-25G. (Reprinted from North American Aviation, “Train Dispatcher,” Saturday Evening Post, 4 November 1944, 107.)
• If you have a list of illustrations and list of tables, include each list (titled “Illustrations” and “Tables” [without the quotation marks])on a separate page, following the table of contents. Cite these items in the table of contents as “List of Illustrations” and “List of Tables” (without the quotation marks).
• Our artists design and create attractive covers for our publications. Although we reserve the right to make final artistic decisions about the cover of your book, if you have ideas about artwork, our illustrators will be happy to work with you to bring them to fruition. Please send us your notes and/or sketches and contact our illustrators at commercial 334-953-3041 / DSN 493-3041 or commercial 334-953-3042 / DSN 493-3042.