Submission Instructions

All manuscripts must comply with the Air University Style and Author Guide, which is based on the Chicago Manual of Style, 16th edition. If you are interested in publishing a manuscript through AU Press, please read this section carefully. We cannot accept manuscripts that are not submitted according to the procedures described here.

Submitting a Manuscript to the Publication Review Board

To have a manuscript considered by the AU Publication Review Board, please send an electronic copy of the manuscript, preferably on a CD, along with a cover letter that identifies your probable audience, describes your project’s value to the Air Force, and tells us about your background and expertise, to the Director, Air University Press, Muir S. Fairchild Research Information Center, 600 Chennault Circle, Building 1405, Maxwell AFB, Alabama 36112-6010.

Submitting an Accepted Manuscript for Publication

If we accept your manuscript for publication, we will ask you to assemble all of your manuscript materials for final submission. All files should be submitted electronically on two CDs—one for text files and one for images. (Original images may be submitted by mail.) Please submit the following items, which are discussed in detail below.

• A complete manuscript, properly formatted according to the requirements of the Air University Style Guide for Writers and Editors (AU-1)

• Original images or an individual file for each electronic image.

• An AU Press illustrations log in appendix C of AU-1

• A photo of you for the “About the Author” page and, if desired, the back cover

• Written permission to reproduce any copyrighted material

• A distribution list for mailing copies of your publication

• For books, a seed list for an index

• Your year of birth (used by the Library of Congress to prepare cataloging in publication data)

Formatting Your Manuscript

• Submit electronic files of the complete manuscript on two CDs—one for textfiles (in a format compatible with Microsoft Word) and one for images.

• Label the CDs with your name, the title of your work, and the contents of the disk.

• Do not use templates, embedded styles for the table of contents or index, or similar desktop-publishing features.

• Create a separate file for the front matter (e.g., contents, foreword, preface, etc.), each chapter, and each part of the back matter (e.g., appendixes, glossary / list of abbreviations, bibliography, etc.).

• Do not embed illustrations in the text files. Instead, submit them as separate electronic files (see “Formatting and Submitting Tables and Illustrations,” below), and put a caption indicating where they should be placed in the text. However, you may embed tables in the text files.

• Use a 12-point font and double spacing. Front matter, notes, and back matter should be double spaced as well.

• Place notes at the end of each chapter (endnotes), not at the bottom of each page (footnotes). They should be double spaced and in 12-point font. Use your word processor’s “insert endnote” feature to “embed” the notes to enable automatic renumbering when you add, delete, or move notes. We will not accept manuscripts whose endnotes are not embedded.

• Make sure that your hierarchy of subheadings is consistent (see part 1, Air University Style Guide for Writers and Editors, 1.60). Do not use numbered subheadings.

• Check all quotations against the original sources and supply complete documentation for endnotes and bibliography.

• All notes and bibliography entries must be formatted according to this style guide (see part 1 of AU-1, appendixes A and B).

• Provide translations or paraphrases of foreign-language passages in parentheses following the passage. For foreign-language titles in the endnotes or bibliography, put the translations in brackets.

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